| AdminHistory | After purchase, Newyearfield farm was leased to caretakers unti the late 1980s. In 1991 the Board of the Corporation approved, in principle, the plan to convert the farm into a community centre. Protracted negotiations with Lothian Regional Council ensued, with the LRC finally agreeing to provide revenue funding for the scheme in 1994. |
| ScopeandContent | 5 architects', 2 planning and 1 administrative file relating to the management and renovation of Newyearfield farm as a community centre.
Planning files can contain maps and plans, correspondence with consultants and contractors; internal memoranda, reports and papers; architects' instructions, which comprise specifications and briefs for work to be done and materials to be used; correspondence and minutes of meetings with contractors relating to the work they have been employed for; copies of invoices, contracts, certificates of completion and other financial papers; extracts of board minutes (relating to policy and approvals); internal memoranda on the project; maps and plans relating to area of work, and any other papers as necessary.
For the building of projects overseen by the Corporation, Architects' files can include architects' instructions, which comprise specifications and briefs for work to be done and materials to be used; correspondence and minutes of meetings with contractors relating to the work they have been employed for; copies of invoices, contracts, certificates of completion and other financial papers; extracts of Board minutes (relating to policy and approvals); internal memoranda on the project; maps and plans relating to area of work and any other papers as necessary.
Administration files can include: correspondence with contractors regarding the tendering process for specific jobs, and other administrative papers such as the provision of insurance documents or communications with interested parties (such as community groups or tenants). Administration files can also include policy related material, such as papers presented to Corporation Board Meetings for approval of policy, and the recording of decisions in extracts of board minutes.
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