| AdminHistory | As well as major projects, such as Howden Park Centre and the Golf Course, there were a number of social groups and leisure based bodies that wished to operate or create various kinds of leisure facilities in Livingston. Outside of those facilities provided or managed by the Community Development Department (see LDC/PS/3) as manager of the Corporation's property portfolio, the Commercial Directorate held responsibility for assessing the viability and impact of any social or leisure facility development in Livingston - usually seeking to encourage those clubs which increased community spirit, or provided a service to the town. Once premises/land had been found for the club/leisure facility, the legal and administration department handle the administrative and legal necessities required to transfer ownership. The technical departments decided on the suitability of the proposed construction methods to be used, and on the location of the building. If the building was Corporation owned the techncial departmens also managed of contractors and drew up the technical specifications for the the building. |
| ScopeandContent | 6 architects, 1 engineering and 14 adminsitration relating to the siting, construction and specifications of social and recreational facilities in Livingston. Including:
1-10. Files on Howden Park Centre.
11-21. Files on other recreational/leisure facilities in Livingston, including Livingston and District Rugby Club, Livingston United Football Club and Craigshill Social Club.
For the building of projects overseen by the Corporation, Architects' files can include architects' instructions, which comprise specifications and briefs for work to be done and materials to be used; correspondence and minutes of meetings with contractors relating to the work they have been employed for; copies of invoices, contracts, certificates of completion and other financial papers; extracts of Board minutes (relating to policy and approvals); internal memoranda on the project; maps and plans relating to area of work and any other papers as necessary.
Administration files can include: correspondence with contractors regarding the tendering process for specific jobs, and other administrative papers such as the provision of insurance documents or communications with interested parties (such as community groups or tenants). Administration files can also include policy related material, such as papers presented to Corporation Board Meetings for approval of policy, and the recording of decisions in extracts of board minutes.
Engineering files generally relate to the installation of services, such as sewers, manholes, gas, electricity and structural information on buildings. They can also include correspondence with statutory authorities (such as Lothian Regional Council, which was responsible for sewers); papers on costs and materials (quantity surveying); copies of architects' instructions, certificates of completions; maps/plans; invoices and other financial documentation and any other papers as necessary.
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