| AdminHistory | Factory projects represent those projects which required the building of new industrial premises for a particular tenant; extension or alteration to existing premises; or the provision of advance factories so that space was available for occupation in Livingston at at all times.
By the 1990s the following process had been adopted for the completion of factory projects:
1. Inception.
2. Feasibility (and cost estimates) [see the Feasibility Studies series, LDC/CD/2/2 and LDC/TD/1/19/2]
3. Outline proposals; appoint planning supervisor and outline cost plan.
4. Scheme design and final cost plan.
5. Detailed design, including planning approval, warrant applications, steel design, landscape and mechanical and electrical.
6. Production information including architect, services engineer, structural engineer and civil engineer.
7. Bills of quantities including for steelwork, landscape and mechanical and electrical
8. Tender Action including for steelwork, landscape, and mechanical and electrical
9. Project planning.
10. Operations on site including steelwork erection, landscaping, roofing and cladding, and mechanical and electrical.
11. Completion.
12. Feedback.
Whilst the Technical Directorate undertook the technical aspects of the work, the Commercial Directorate was responsible for evaluating, supervising and providing costs for proposed projects. The Legal Department was responsible for negotiating leases and any other legal aspects that might be required in a landlord-tenant relationship. |
| ScopeandContent | 424 files comprising architects, planning, engineering and administration files relating to factory projects in Livingston.
Engineering files generally relate to the installation of services, such as sewers, manholes, gas, electricity and structural information on buildings. They can also include correspondence with statutory authorities (such as Lothian regional council, which was responsible for sewers); papers on costs and materials (quantity surveying); copies of architects instructions, certificates of completions; maps/plans; invoices and other financial documentation and any other papers as necessary.
For the building of projects overseen by the Corporation, Architects files include architects instructions, which comprise specifications and briefs for work to be done and materials to be used; correspondence and minutes of meetings with contractors relating to the work they have been employed for; copies of invoices, contracts, certificates of completion and other financial papers; extracts of board minutes (relating to policy and approvals); internal memoranda on the project; maps and plans relating to area of work and any other papers as necessary.
Administration files include: correspondence with contractors regarding the tendering process for specific jobs, and other administrative papers such as the provision of insurance documents.
In this particular series the technical administrative files also include correspondence with the prospective tenants regarding their requirements, such as the expansion of premises and new facilities, and issues they were having with the building - e.g. faulty heating units, leaking pipes and so on.
In some cases copies of the drawings for building warrants are included in the administration file. |